Stoking the Fire for Better Real Estate Contract Software

Was the holy grail of real estate contracts under our noses all along?

It’s gone by a household name for nearly two decades in Metro Denver.

For as long as anyone here can remember, documents have been digitally presented to clients and to agents in the same shared software.

But unless you’ve sold homes in Colorado or worked on transaction management, you’ve probably never heard of the company: CTM.

Agents can originate and sign state-approved forms with their clients, and then integrate those executed contracts with other agents, online.

They don’t have conference swag or private Facebook groups or press. 

It’d be tough to find a broker or an agent or a client who would give it a ringing endorsement. The user experience leaves a lot to be desired.

What it lacks in popularity and design, it makes up for in functionality.

Interoperability at its best

To get started, a buyer agent can prepare and sign a unilateral representation agreement with their buyer to privately start a file.

When the buyer is ready to make an offer, a buyer agent prepares a contract and imports metadata from a listing agent’s file and/or MLS.

The buyer agent assigns the document to the buyer for signature, and when completed it can be transmitted directly to the listing agent’s file.

The completed version is also stored with the buyer agent until the seller countersigns the contract, storing the new version in both agents’ files.

Most everywhere else, agents exchange signed PDF contracts by email and download, upload, append, sign, download, and email them back.

Cutting off your nose to spite your face

The advantages of CTM come at a cost. Everyone must maintain their subscriptions indefinitely for every other subscriber to derive its benefits.

And while some features are novel, interoperability is what locks us in.

Not surprisingly, my colleagues continue to seek out new alternatives.

Who can blame them? CTM looks and feels the same as it when it launched nearly two decades ago. It is the Microsoft Excel of agent tools.

I, to little fanfare, remain a champion of the current solution, for now.

CTM is not itself the holy grail of forms so much as a clue for how to find it

This is akin to the showing service decision many markets are facing.

Is the gain for one side of the transaction truly worth the breakage other agents and their clients will encounter with unintegrated new products?

What if interoperability fueled competition instead of extinguished it?

By: